Office Manager

Looking for an Office Manager

We are seeking an experienced and independent individual to take on a central role in ensuring the smooth operation of our support processes. As our Office Manager, you will be responsible for a wide range of tasks, from providing administrative assistance to various departments to organizing events and managing internal projects. We are seeking an individual who values a dynamic workday, a friendly environment, and the opportunity for a long-term career commitment.

Responsibilities will include:

• Managing and delegating emails from info@optiweb.com.

• Providing administrative support to the accounting department (issuing and receiving invoices, verification, preparing payment orders, scanning, mail handling, etc.).

• Providing administrative support to HR (initial interview screening, preparing employment contracts, managing documentation, onboarding, offboarding, etc.).

• Organizing client events and internal events (teambuildings, etc.).

• Organizing internal and external training sessions.

• Assisting with travel arrangements (booking flights, hotels).

• Assisting with or managing applications for various tenders/grants.

• Managing basic contracts.

• Overseeing and managing company subscriptions.

• Ensuring the office is tidy and well-organized, including ordering office supplies.

• Communicating with external suppliers (cleaning services, maintenance providers, etc.).

• Managing various internal projects (e.g., implementing certifications, reporting, rolling out new tools, etc.).

• Basic management of social media accounts or the website

What we expect:

• Highly independent, proactive, and exceptionally organized.

• Trustworthy and discreet.

• Excellent communication skills in English and Slovenian, both written and verbal.

• Minimum 4 years of work experience in comparable roles (administration, office management, business support).

• We value maturity, responsibility, and a desire for a long-term commitment.

• A strong aptitude for a support role and finding satisfaction in facilitating smooth operational processes.

• Ingenuity and comfort with using AI tools.

Bonus points / Nice-to-haves:

• Basic knowledge of accounting principles.

• Experience with project management tools or CRM systems.

What can you expect if you join our team?

• Employment contract for an indefinitive period with 6 months trial period,

• a flexible schedule and location of work: hybrid model or at our offices,

• competitive salary and other financial benefits (above-average compensation for remote work as well as maximum reimbursement for lunch, yearly bonuses based on performance),

The ideal candidate is someone who successfully navigates between various tasks, enjoys a dynamic workday, and seeks an opportunity where their skills can contribute to the team's success in the long term.

Think you have what it takes? Apply now!

If you know someone who'd be a great fit, let them know about this opportunity. Applications are open until the position is filled, and you can apply in English or Slovene.